Managing Folder Access, Cover Image, and Organization

In addition to controlling the Access Settings of individual Galleries, you can also control the Access Settings of Folders as well, giving you the ability to control how someone might be able to access an entire Folder of Galleries and/or other Folders.

In addition to changing the access settings of a Folder you can also set a custom Cover Image, add new Folders or Galleries to be contained within the Folder, and organize the contents of the Folder.

Note: Changing the Access Settings for a Folder will only apply those settings at that Folder level, any Galleries or other Folders contained within will continue to follow their own Access Settings. This means that if you have Password Protected Galleries or Folders contained within an already Password Protected Folder, the visitors to that top-level Folder will still need to enter in separate passwords to gain access to each individually Password Protected Gallery or Folder contained within it.

To manage a Folder that you've created within your account, follow these steps:

1. Click on the Galleries icon on the left-hand side of your account pages.
2. Navigate to and select a Folder within your My Library panel on the left-hand side.

Setting the Folder Access

Once you've selected the Folder, and you have that open, you can choose the Access settings.

Public

With the Public setting, this will give access to anyone; whether they're accessing the Folder via a direct link or through your website. Keep in mind that while the Folder may be Public the Galleries and other Folders contained within will have their own Access settings.

With the Public Access selection, you can use the Copy Link button in the top right-hand corner to copy the direct link to the Folder.

Password Protected

To add some protection to the Folder, limiting who can actually access the Folder, you can choose the Password Protected option. With the Password Protection, anyone attempting to visit at the Folder level will be required to enter in the appropriate password to gain access. Keep in mind that while the Folder may be Password Protected the Galleries and other Folders contained within will have their own Access settings.

Be sure to set a unique Folder Password so that unauthorized visitors cannot easily guess the password, if they somehow obtain the link to the Folder.

With the Password Protected Access selection, you can use the Copy Link button in the top right-hand corner to copy the direct link to the Folder.

Hidden

When choosing the Hidden Access setting, this will prevent anyone from having access to the Folder. Keep in mind that while the Folder may be Hidden the Galleries and other Folders contained within will have their own Access settings, and can still be accessed on their own using direct links or adding them to your website directly.

With the Hidden Access selection, because the Folder cannot be accessed by anyone, the Copy Link button will become inactive and you will not be able to copy the direct link to the Folder until you change the Access Settings to Public or Password Protected.

Setting a Folder Cover Image

By default a Folder will use a stock folder symbol as its cover image; however, if you'd like to choose a specific image from your account or upload one from your computer you can do this for each Folder in your account.

1. When you have the Folder selected and open on your screen, click on the current cover image in the top left-hand corner, or click on the Set Cover Image tab.
2. Click on the pencil icon to edit the Cover Image.
3. In the window that appears, int he Select Cover Image tab, choose whether you want to select an image from My Folders in your Zenfolio account, or if you want to upload something from your Desktop. Cover images uploaded from your Desktop will be automatically added to the Thumbnails tab of the Smart Media Folder in your account.
4. Locate and select the image you want to use for your Cover Image in the different Folders and Galleries of your account. If you chose the Desktop option, locate the image file on your computer.
5. With the image selected, go to the Set Focal Point tab.
6. Use the target icon to indicate the Focal Point which will help you determine what part of the Cover Image will actually appear in the Thumbnails in your Folders and on your Website.
7. Once you've selected the image and Focal Point, click Done.

Adding New Folders and Galleries within a Folder

While you have the Folder selected, you can also create new Galleries and other Folders to be contained within the selected Folder. The Galleries and Folders that are created can be accessed through the My Library panel on the left-hand side of your Galleries page.

When clicking on the Add Folder or Add Gallery buttons in the top right-hand corner of your Folder screen, a new window will appear where you will need to fill in the required information. When creating a new Folder, the current Folder you're already looking at will be selected as the default location for this new Folder to be contained in. When creating a new Gallery, you will go through the full process of creating and new Gallery, including the option to upload images.

For more information about creating new Folders or Galleries in general, click HERE.

Folder Organization

1. On the left-hand side of your Zenfolio account Dashboard, select the Galleries icon.
2. In the My Library panel that appears on the left, select a Folder
3. With this Folder selected and open, to manually changing the order of the Folder contents, you can click and drag the icon next to an item to move that Gallery or Folder up or down into a new location.
4. If you'd like to apply an automatic sorting order, you can click on one of the column headers (Title, Type, Content, Modified) to sort the contents into an ascending or descending order of that columns data.