Upon the creation of a new Gallery in your account, you will be able to upload photos/videos and manage the Gallery as needed. To manage a Gallery, click on the Galleries icon situated on the left-hand side. From there, choose the specific Gallery you want to manage or upload content to. Once inside the Gallery, you will find four primary sections dedicated to Gallery management:
Organize
- Add Media
- People Filter
- Change Sort Order
- Edit Gallery Info
- Create/Edit Collections
- Selected photo options
Settings
Design
Activity
Click here to see information regarding Folder management.
Organize
Upload Photos/Videos to an existing Gallery
- To upload photos to the Gallery, navigate to the respective section and click on Add Media.
- Indicate your preference regarding the handling of duplicate files.
- Proceed by utilizing the Browse button to select files from your local storage, or alternatively, drag and drop the files into the uploader.
See this article to learn about creating a new Gallery.
The files will begin uploading in the background, and you will have the ability to monitor the progress of the overall upload, per Gallery, in the lower right-hand corner of your screen using the Activity Monitor. You can continue working in the Gallery while the files are being uploaded. The upload will continue as long as you keep the browser tab open, irrespective of your current location within your Zenfolio account.
Recommendations for file uploading:
- Acceptable photo file formats are JPEG, PNG, GIF, and HEIC. Supported video file formats include MOV and MP4.
- The maximum file size allowed for photos is 100MB per file. As for videos, the maximum file size is 30GB with a duration limit of 60 minutes for the ProSuite plan, and 3GB with a duration limit of 60 minutes for PortfolioPlus and Portfolio plans.
- It is recommended to upload files directly from your computer rather than from an external hard drive.
- The suggested color profile for uploaded photos is sRGB. Using alternative color profiles may result in incompatible displays and distorted photos. If photos appear discolored, verify the color profile and re-upload them in sRGB.
- Please consult this article for further details and suggestions regarding acceptable file formats for uploading.
Activity Monitor
The Activity Monitor provides a comprehensive overview of ongoing, completed, and failed uploads categorized by Gallery name. When uploading a set of images to a specific Gallery, the Activity Monitor displays the collective progress of those images within that Gallery.
In the event of uploading multiple folders to your account simultaneously or executing multiple uploads concurrently, the Activity Monitor organizes them based on their respective Gallery and Folder names.
Kindly be advised that individual images being uploaded will not be displayed. The Activity Monitor solely presents the upload status for each gallery.
People Filter
The Zenfolio People filter automatically identifies various faces in all uploaded photos within the Gallery. This functionality enables users to sort Gallery photos based on the recognized and selected faces.
*Please be advised: The People Filter is only visible to Clients and Guests who have been added to the Gallery as a Client or Guest. Regular gallery contacts or non-Client visitors will not have access to the People Filter.
Please refer to the following article for additional information regarding the configuration and utilization of the People feature.
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Update Gallery Information
- To amend the information of a Gallery post-creation, click on the More option situated in the top right corner of the Gallery interface. We advise against selecting individual photos to prevent accessing their specific details.
- Subsequently, proceed to click on Edit Gallery Info.
- A side panel will appear on the right-hand side, displaying editable fields for the Gallery information, such as Title, Description, Shoot Type, Shoot Date, Tags, Watermark, and Watermark Position.
To amend the Gallery Description, select the Edit Description button. Subsequently, a new window will appear, allowing you to input your preferred description for the Gallery. This description will be showcased at the upper center of the Gallery, positioned directly above the thumbnails of the photos.
Please refer to the following article for additional details regarding editing individual photo information.
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Using Collections
In the More menu, users are provided with the capability to access and edit Collections. Collections allow for the formation of smaller sets of media that clients can access within their Galleries. For example, following a wedding photoshoot, users can create collections that represent different parts of the wedding day (such as Getting Ready, Ceremony, Reception). Consequently, clients can choose to view the entire Gallery or selectively explore the files organized within a specific collection that corresponds to a particular segment of their wedding day.
Please refer to the following article for further details on utilizing Collections.
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Changing the Sort Order of a Gallery
By default, images and videos in the Gallery are organized according to the order of their upload. Should you desire to alter the sorting order of the images and videos within a Gallery, you have the choice to manually rearrange them by dragging and dropping, or opt for sorting them alphabetically, by timestamp, or by upload date.
To adjust the sorting sequence of content within a gallery, please follow these steps:
- Access the dropdown menu located next to the sorting icon at the top right corner of the Gallery.
- You will then be able to choose whether you want to organize the content alphabetically based on the photo title/filename, by the timestamp of when the photo was taken, or by the upload date of the photo. Please note: After selecting your preferred sorting criteria, you may be asked to confirm if you are using a customized sorting sequence. Once confirmed, reverting to the previous custom sorting sequence will not be possible.
- You can also adjust the order of the photos/videos to be either in ascending or descending order by interacting with the sorting icon.
Selected Photo/Video Options
You have the capability to oversee and modify Galleries in their entirety, including making adjustments to individual photos and videos. While navigating a Gallery, choose a photo to access the various options available for the photos and videos.
When a photo is selected in the Gallery, various options will be accessible at the bottom of the Gallery page. These options include Edit (to modify photo information), Set as Cover (for the Gallery), Add to Collection, Move, Download, and Delete.
To include multiple photographs in your Collection, you have the option to move, Download, or Delete them, and you can also choose them simultaneously. To achieve this, press and hold the CTRL or COMMAND key on your keyboard while clicking on the desired photos.
For more comprehensive guidance on transferring photos/videos between Galleries, please follow the steps outlined below:
- Access the Gallery that contains the photo(s) you intend to relocate and choose the specific photo(s).
- Once the photo(s) are selected, click on the
Move icon situated at the bottom of the Gallery page.
- A new window will emerge, enabling you to navigate through the Folders in your account and designate the particular Gallery where you wish to transfer the photo(s). In case the new Gallery has not been established yet, you will be required to create it initially. Similar to exploring Folders on your computer, you will need to access each Folder to reach the final destination of the photo(s).
- Upon identifying the Gallery for the photo(s) transfer, select it and click Done.
Settings - Access & Permissions
Within the Access & Permissions settings of a Gallery, it is possible to specify the authorized audience allowed to access the Gallery. If there are specific Clients or Guests that require access, their details can be entered here. Access to the Gallery by these designated individuals will necessitate email address verification as outlined in the Gallery Access settings before entry is granted. If the intention is for the Gallery to be publicly accessible, this feature can be activated. Moreover, besides enabling public access to the Gallery, additional security measures such as password protection or email verification can be implemented to monitor and identify Gallery visitors.
Clients - Typically refers to individuals who have engaged and compensated for photography services (e.g., couples, portrait models, corporate contacts, etc.)
Guests - Designates other authorized individuals allowed to view the Gallery (e.g., in-laws, bridal party members, friends, and family of clients, etc.)
Gallery Contacts - Represents individuals you wish to associate with the Gallery, granting them similar access and permissions as regular visitors.
Visitors - Encompasses all other individuals who may access the Gallery but are not classified as Clients or Guests, or for whom direct contact information is not available.
Search Settings
The search settings of a gallery allow for the specification of whether and where the gallery can be displayed in search results when users perform relevant searches on the website or via public search engines such as Google and Bing.
It is crucial to emphasize that galleries are initially set to be non-searchable by default, unless explicitly configured with search settings enabled through specific presets. Enabling the "Mark your gallery searchable" option will authorize search engines like Google and Bing to index your gallery, thereby making it publicly accessible on the internet.
Refer to this article for further details on enabling search functionality.
Advanced Access & Permissions Settings: Expiration
By establishing an expiration date for a Gallery, the Gallery will automatically transition to an inactive state on the specified date. Inactive Galleries are not accessible or visible. If the expiration date field is left blank, the Gallery will persist as active until manually altered.
The default status of a Gallery is set to 'Active' and will remain as such until an expiration date is specified and met, or the Gallery can be manually switched to an 'Inactive' status. Should you wish to re-enable a Gallery at any time, you may choose the 'Active' option in the Expiration section and, if needed, define a new expiration date.
Refer to this support article for more information about setting up an Expiration date.
Settings - Contacts
The Contacts section of your Gallery Settings is the designated area for adding individuals to the Gallery in the roles of Clients, Guests, or Gallery Contacts. Additionally, individuals who have visited the Gallery and provided their email addresses will also be listed in the Gallery Contacts under the category of Visitors.
Refer to this support article for more information about the Gallery Contacts.
Settings - Social Features
Favoriting
Enabling Favoriting will allow visitors to the Gallery to select individual images as their Favorites. The visitor will need to associate their selections with an email address, if one is not already recognized. This way they can return to the Gallery at any time to view those selected Favorites again.
Refer to this support article for more information on enabling Favoriting.
Commenting
Exclusively accessible to subscribers of PortfolioPlus and ProSuite.
Enabling Commenting in a Gallery will permit invited Clients to offer feedback on photos within their assigned Gallery. This functionality acts as a valuable tool for client proofing or facilitating direct communication with clients concerning particular photos within the Gallery.
Please be advised that the commenting feature is limited to invited clients of the gallery. Guests and other visitors do not have the capability to post comments on photos. To facilitate commenting, individual clients need to be included in the gallery once the feature is activated.
Refer to this support article for detailed information on enabling and reviewing Client comments.
Sharing
Within the Sharing settings of a Gallery, individuals are provided with the opportunity to indicate their preference regarding the allowance of clients, guests, or any other visitors to share the Gallery through direct links or various social media platforms.
It is important to highlight that to restrict sharing solely to clients or guests, it is imperative to identify and assign these specific individuals in the Contacts of the Gallery in advance.
Refer to this article for further information on sharing Galleries with visitors.
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Settings - Content
Downloads
By default, all galleries created do not allow the downloading of uploaded photos or videos. However, if you desire to authorize digital downloads of your uploaded media, you have the option to enable this feature within the Gallery's Content Settings. When activating downloads in a Gallery, you can choose to permit the download of all photos/videos or set restrictions on the number of downloadable photos/videos. Additionally, you can specify the permission for downloading to be granted to clients, guests, and/or all visitors.
Furthermore, apart from designating users with download privileges and defining download restrictions, you can also specify the available photo resolutions for downloading individual photos/videos or multiple photos/videos simultaneously.
For further details on enabling Downloading, please refer to this article.
Please be advised that in order to restrict downloading access to specific individuals, such as clients or guests, it is necessary to specify these individuals in the Contacts of the Gallery.
People Filter
Once the People Filter has been configured in the Organize section of the Gallery, users can utilize the People Filter settings to determine whether Clients and/or Guests who have been granted access to the Gallery can use the People Filter feature to narrow down the displayed photos to those containing specific recognized faces.
For more detailed guidance on configuring and utilizing the People Filter, please consult this article.
Please be advised that the People Filter will only be accessible to Clients and Guests who have been designated as such within the Gallery's Contacts. Regular website visitors or non-Clients will not have the ability to use the People Filter functionality.
Watermark
Within the Watermark configuration settings of a Gallery, there is an option available to choose the application of a watermark on the images within the Gallery. Additionally, you have the ability to customize the placement of the watermark from this particular section.
Please note that any watermarks that are incorporated into a Gallery through Zenfolio will only be visible on the web-optimized display version of the images on your website. Watermarks will not be displayed on the original uploaded version of the image, which is intended for printing and downloading purposes.
Settings - Store
Exclusively accessible to subscribers of PortfolioPlus and ProSuite.
Within the Store settings, there is an option to activate or deactivate the store feature for this Gallery. Before enabling the Store, it is essential to connect your Zenfolio account with Stripe.
Refer to this article for detailed instructions on connecting your account to Stripe.
Upon the successful integration of Stripe with your Zenfolio account, you will have the capability to activate the Store for the Gallery and choose the desired Price List to be linked with the Gallery.
Refer to this article for guidance on creating a Price List. Or Feel free to view our compete selling overview.
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Settings - Gallery Preset
To establish a new Gallery Preset from the Gallery Settings, please adhere to the following steps:
- Click on the
Galleries icon located on the left-hand side.
- Select a Gallery that contains the desired settings to be used as Preset settings.
- Click on Settings and review all the different settings of the Gallery to ensure they align with the desired Preset.
- Proceed to the Setting Presets tab.
- Click on the Save New Preset button.
- Specify the Preset Name.
- Choose the Shoot Type associated with this Preset.
- Click on Create.
Once the Gallery Preset has been created, you have the option to choose it during the creation of a new Gallery. This selection ensures that your configurations are pre-set and ready for the new Gallery.
Refer to this article for further details on creating new Gallery Presets and modifying existing Presets.
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Design
Choosing a Gallery Design
When creating a Gallery, you are presented with the opportunity to choose the Design feature to customize the design aesthetics. This choice will determine the inclusion of a cover photo for the Gallery, the emphasis on portrait or landscape thumbnail photos, and the background color of the Gallery.
To streamline the setup procedure of a gallery, a variety of pre-designed styles are offered for your convenience.
Customizing Design Style
Upon selecting a particular style for your Gallery, you have the opportunity to further customize it. For example, if you are content with the general presentation style but desire to change the font style, you can do so by utilizing the customization options provided for the Gallery style.
Refer to this article for detailed information on customizing the appearance of your Gallery.
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Activity
Overview
The Overview section of the Gallery Activity offers a succinct summary of all the pertinent information related to the activity within the Gallery.
You can choose to access the specific information tabs individually to directly navigate to particular sections for more detailed insights.
Views & Visitors
The section labeled Views & Visitors in the Gallery Activity provides data regarding the total count of unique visitors, the most frequently accessed photos/videos, and a roster of visitors.
The Visitor List showcases both anonymous visitors and visitors who have provided their personal information on your website. For example, in scenarios where access to a Gallery is restricted to Clients or Guests, individuals must register their email addresses on the website before being granted entry to the Gallery. This functionality allows for the identification of which Clients or Guests have visited the Gallery. In the instance of publicly accessible Galleries, visits from 'Unregistered' visitors may be logged.
Favorites
The Favorites section in the Gallery Activity allows users to see the individuals who have designated certain photos as favorites within a gallery. Users can identify the most favored photos and view favorites from each visitor individually. To mark favorites, visitors need to register their email addresses via the Gallery platform to store their selections.
Upon a client's selection of favorite photos from a Gallery, you have the option to access their chosen images by clicking on their email address. Upon reviewing their selection, there are three distinct tabs available for examination: Views, Favorites, and Downloads.
- The Views tab presents the photos that the client has viewed within the Gallery.
- The Favorites tab displays the photos that the client has marked as favorites from the Gallery.
- The Downloads tab indicates the photos that the client has downloaded from the Gallery.
When reviewing the client's favorite selections, you will find details such as the filename, the date of favoriting, and download options. You have the capability to download all photos at once or choose the download icon for individual photos.
Downloads
Within the Downloads section of the Gallery Activity, users will be able to access the most commonly downloaded photos from the Gallery, as well as a list of visitors who have downloaded them.
Accessing downloads through the Gallery requires visitors to provide their email address, to which the download will be sent. This procedure not only guarantees a reliable download experience but also offers information on the identities of downloaders and the number of photos obtained from the Gallery.
Refer to this article for further details on enabling the download option within your Gallery.
Folder Management
Users also have the capability to manage Folders within their account in addition to Galleries, in order to establish a system of organization for their Galleries and content. The practice of arranging Galleries within Folders proves to be an efficient method for easily locating specific Galleries in the future, rather than sifting through a lengthy and disorganized list of Galleries.
Within the Galleries section of the account, users will encounter the My Library panel situated on the left-hand side. Should this panel not be visible, users can simply click on the Galleries icon once more. By selecting All Galleries in the My Library panel, users can conveniently observe Galleries within their account, which are categorized under My Folders.
Users can use the > caret icon to expand or collapse a Folder. Adjacent to the Folder name, users will find a numerical representation of the quantity of Folders and Galleries housed within. By hovering the mouse pointer over this number and clicking on the icon depicting three horizontal dots, users will gain access to prompt options for the Folder, such as adding a new Folder, adding a new Gallery, renaming, moving, or deleting the Folder.
Users have the ability to easily rearrange Galleries and Folders by utilizing the drag-and-drop feature. To accomplish this, users should navigate to My Folders, select the desired Gallery or Folder, drag it to the new location, and release it to drop it there.
Kindly be advised that Galleries can only be nested within Folders; it is not feasible to store a Gallery within another Gallery, nor is it possible to store a Folder within a Gallery.