After creating a new Gallery within your account, you can upload photos/videos and manage that Gallery at any time. To enter a Gallery that you'd like to manage, click on the Galleries icon on the far left-hand side. You can then choose the Gallery you would like to manage or upload to.
Once in a Gallery, there are four primary areas of managing a Gallery:
Organize
- Add Media
- People Filter
- Change Sort Order
- Edit Gallery Info
- Create/Edit Collections
- Selected photo options
Settings
- Access
- Expiration
- Digital Downloads
- Sharing
- Watermark
- Favoriting
- Commenting
- People Filter
- Store
- Save Gallery Preset
Design
Activity
Click here to see information regarding Folder management.
Organize
Upload Photos/Videos to an existing Gallery
- Within the Gallery you'd like to upload to, click on Add Photos or Add Media.
- Choose whether or not you want to skip duplicate files.
- Then use the Browse button to select files from your computer, or drag the files into the uploader.
See this guide to learn about creating a new Gallery.
The files will begin uploading behind the scenes, and you will be able to see the progress of the upload in the bottom right-hand area of your screen.
You can continue working in the Gallery while the files are uploading. As long as you do not close the browser tab itself, the upload will continue no matter where you are in your Zenfolio account.
Tips for uploading:
- Supported Photo file types are JPEG, PNG, GIF, HEIC. Supported Video file types are MOV and MP4.
- Maximum photo file size per file is 100mb. Maximum video file size per file is 30GB and 60 minutes for ProSuite, 3GB for PortfolioPlus and Portfolio plans.
- It is recommended that you upload files that exist directly on your computer, rather than uploading from an external hard drive.
- Recommended color profile for uploaded photos is sRGB. The use of other color profiles may not be supported, or may result in the display photos appearing discolored. If uploaded photos appear discolored, double check the color profile and re-upload as sRGB
- See this guide for more information and tips about what files can be uploaded.
People Filter
The Zenfolio People filter will automatically recognize different faces in all of the photos uploaded to the Gallery. With this recognition, you can then filter the Gallery photos by only the specific faces recognized and selected.
*Note: The People Filter will only visible to Clients and Guests being invited to view the Gallery when they've been added to the Gallery as a Client or Guest. Normal website visitors or non-Client visitors will not see the People Filter.
See this guide for more information about setting up and using the People feature.
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Edit Gallery Information
- To edit the information of a Gallery, after you've created it, click on the More button in the top right-hand corner of the Gallery. Note: Do not select any individual photos, otherwise you'll see the information of the photos.
- Then click on Edit Gallery Info.
- A panel will appear on the right-hand side, containing all of the information that can be changed for the Gallery: Title, Description, Shoot Type, Shoot Date, Tags, Watermark, and Watermark Position.
To edit the Gallery Description, click on the Edit Description button. A new window will appear where you can type your description of the Gallery. This description will appear at the top center of the Gallery, just above the thumbnails of the photos.
See this guide for more information about editing individual Photo information.
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Using Collections
Also in the More menu, you can view and edit Collections. Collections allow you to create smaller selections of files for clients to view in their Galleries. For example, after photographing a wedding, you might create collections for the different parts of the wedding day (Getting Ready, Ceremony, Reception, etc). The client can then view the entire Gallery or they can choose to view only the files selected in one of the collections of files from a specific part of their wedding day.
See this guide for more information about using Collections.
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Changing the Sort Order of a Gallery
By default, photos/videos will be sorted in the Gallery by the order that they finished uploading. If you'd like to change the sorting order of photos/videos uploaded to a Gallery, you can do this manually by clicking and dragging a photo into a new location or you can choose to sort the photos/videos alphabetically, by timestamp, or by upload date.
To adjust the sorting order of content in a gallery, follow these steps:
- Click on the dropdown icon next to the sorting icon, in the top right-hand area of the Gallery.
- You can then choose whether you want to sort Alphabetically by photo title/filename, by timestamp of when the photo was taken, or by upload date of the photo. Note: Once you choose the option you want to sort by, you may be asked to confirm if you're using a custom sorting order. It will not be possible to restore a custom sorting order.
- You can then change whether the photos/videos are sorted in ascending or descending order by clicking on the sorting icon
Selected Photo/Video Options
Not only can you manage and edit Galleries as a whole, but you can make changes to photos/videos themselves. While you're in a Gallery select a photo to see the options available for photos/videos themselves.
When you select a photo in the Gallery, options will become available at the very bottom of the Gallery page. These options include Edit (photo information), Set as Cover (for the Gallery), Add to Collection, Move, Download, and Delete.
You can also select multiple photos to Add to Collection, Move, Download, or Delete. To select multiple photos, hold down the CTRL or COMMAND key on your keyboard while clicking on different photos.
For more details about Moving photos/videos between Galleries, see the follow steps:
- In the Gallery that currently contains the photo(s) you want to move, select the photo(s).
- With the photo(s) selected, click on the Move icon at the bottom of the Gallery page.
- A new window will open where you can navigate through the Folders of your account and select the specific Gallery you want to move the photo(s) to. If you do not already have the new Gallery created, you will first need to create the Gallery. Just like the Folders on your computer, you will need to open each Folder to navigate to the final destination of the photo(s).
- Once you locate the Gallery you want to move the photo(s) to, select that Gallery and click Done.
Settings
Access
Through the Access settings of a Gallery you will be able to choose who will be able to view this Gallery. If there are particular Clients or Guests that you want to provide access for, you can indicate those specific Clients or Guests here.
When these individuals visit your a Gallery provided to them, they will need to verify their email address that you indicate in the Gallery Access settings before being able to access the Gallery.
If you'd like the Gallery to be available publicly, you can also do this. In addition to making the Gallery publicly accessible, you can require visitors to enter a password or provide their email address to let you know who is visiting the Gallery.
Clients - Generally the individuals that the photography has actually been contracted and paid for by. (i.e. Couples, portrait models, corporate contact, etc.)
Guests - Other authorized individuals for viewing a Gallery (i.e. Mother/Father in-laws, bridal party, friends/family of clients, etc.)
Visitors - Anyone else that will visit the Gallery that is not indicated as a Client or Guest, or that you do not have direct contact information for.
See this guide for more information about editing a Gallery's Access settings.
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Expiration
By adding an expiration date to a Gallery, the Gallery will automatically become Inactive on that date. Inactive Galleries are not live or visible. If Expiration date is left blank, the Gallery will remain Active until otherwise set.
Follow these steps to set up an expiration date for your Gallery:
- On the left-hand side of your account, click on the Galleries icon.
- From the My Library panel on the left-hand side, select a Gallery. If the My Library panel does not appear, click on the Galleries icon again.
- In the Gallery, click on Settings.
- Choose the Expiration tab.
- You can then set the date you want the Gallery to become Inactive, or you can leave it blank and it will remain active indefinitely.
The default status of a Gallery is 'Active' and will remain that way until an expiration date has been given and reached, or the Gallery can be manually set to an Inactive status.
If at any time you'd like to place a Gallery back into an Active status, you can choose the Active option from this Expiration area and set a new expiration date, if needed.
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Digital Downloads
By default, all galleries that you created will not allowing any downloading of photos that you upload. However, if you do want to make photos downloadable, you can allow this within the Settings of the Gallery.
When allowing downloading in a Gallery you can make all photos downloadable or limit the number of photos someone can download from the Gallery. You can also choose whether the downloading can be down by clients, guests, and/or all visitors.
In addition to choosing who can download photos, and how many they can download, you can also choose what photo resolutions will be available for multi-photo or single photo downloading.
See this guide for more information about allowing Digital Downloading.
Note: To restrict Downloading to only Clients or Guests, you will need to indicate these individuals in the Access settings of the Gallery first.
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Allowing Sharing
In the Sharing settings of a Gallery, you can determine whether clients, guests, and/or any visitor can share the Gallery through direct link or social media accounts.
Note: To restrict Sharing to only Clients or Guests, you will need to indicate these individuals in the Access settings of the Gallery first.
See this guide to learn more about how you can share Galleries with visitors.
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Adding/Removing Watermark
In the Watermark settings of a Gallery, you can choose whether or not a watermark is being applied to the photos in the Gallery. Additional you can adjust the position of the watermark from this area.
Note: Watermarks added to a Gallery through Zenfolio will only be added to the web-ready display version of the photos on your website. Watermarks are not added to the originally uploaded version of the photo, which is used for printing and downloading.
Creating and adding new watermarks:
Adding Watermarks to Galleries:
See this guide to learn more about using Watermarks and other branding on your site.
Commenting
Exclusive to PortfolioPlus and ProSuite subscribers.
Enabling Commenting in a Gallery will account invited Clients to comment on photos within their Gallery. This is a great tool for client proofing or just communicating to the clients about specific photos, directly within the Gallery.
Note: Commenting is only available for invited Clients of a Gallery. Guests and other Visitors will not be able to comment on photos. You will need to add individual Clients to the Gallery to allow them to comment, after enabling commenting.
See this guide to learn more about enabling and viewing Client comments.
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People Filter
After you have set up the People Filter in the Organize area of the Gallery, you can then use the People Filter settings to indicate whether or not Clients and/or Guests invited to the Gallery can use the People Filter to filter the photos in the Gallery to see only photos including certain recognized faces.
See this guide for more information about setting up and using the People Filter.
*Note: The People Filter will only visible to Clients and Guests being invited to view the Gallery when they've been added to the Gallery as a Client or Guest. Normal website visitors or non-Client visitors will not see the People Filter.
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Store
Exclusive to PortfolioPlus and ProSuite subscribers.
In the Store settings, you can choose to enable or disable the store option for this Gallery. If you have not connected your Zenfolio account to Stripe, you must first do this before the Store can be turned on.
See this guide for more information about connecting your account to Stripe.
Once Stripe is connected to your Zenfolio account, you can turn on the Store for the Gallery and choose which Price List you'd like to use for the Gallery.
See this guide for more information about creating a Price List.
Feel free to view our compete selling overview.
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Gallery Preset
To create a new Gallery Preset from the Gallery Settings, follow these steps:
- Click on the Galleries icon, on the left-hand side.
- Choose a Gallery that has the settings you want to use as Preset settings.
- Click on Settings. At this time, check all the different settings of the Gallery to make sure they're what you're wanting to save as a Preset.
- Click no the Preset tab.
- Click on the Save New Preset button.
- Set the Preset Name.
- Select which Shoot Type this Preset may be associated with.
- Click Create.
Once you've created the Gallery Preset, you can now select this when you create a new Gallery so that your settings are already set and ready to go for the new Gallery.
See this guide for more information about creating new Gallery Presets, and editing existing Presets.
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Design
Choosing a Gallery Design
After creating a Gallery, you can click on the Design option to go in and change the design style. This will determine whether there's a cover photo for the Gallery, if the thumbnail photos prioritize portrait or landscape photos, and the background color of the Gallery.
For quick setup of a gallery, there are a few styles already created for you to choose from.
Customizing Design Style
After selecting a certain style for your Gallery, you can further customize the style. For example, if you like everything about the presentation style, but want to change the font style, you can do this through the customization options for the Gallery style.
See this guide for more information about customizing the look of your Gallery.
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Activity
Overview
The Overview section of the Gallery Activity will give you a quick look at all the information available for the activity on the Gallery.
You can click on the individual information tabs to go direct to that section for more detailed information.
Views & Visitors
The Views & Visitors area of the Gallery Activity will show you total unique visitors, the most viewed photos/videos, and a visitors list.
The Visitor List will actually show you both unknown visitors and visitors that have provided their information to your website. For example, if a Gallery is visible to only Clients or Guests, they will have to register their email address on your site prior to being able to enter the Gallery. This will allow you to see which Client or Guest visited your Gallery. If the Gallery is publicly visible, you may see visits from 'Unregistered' visitors.
Favorites
The Favorites area of the Gallery Activity will allow you to see who has favorited photos in a Gallery and what photos they selected. You'll be able to see the most favorited photos, as well as seeing the favorites by individual visitor. A visitor that selects favorites must first register their email address through the Gallery to be able to save their selection.
See this support guide for more information about enabling Favorites and how Favoriting will work on the client's side.
Once a client favorites photos from a Gallery, you can click on their email address to view their selection. When viewing their selection there are three different tabs to view: Views, Favorites, and Downloads.
- In the Views tab, you can see which photos this client has viewed in the Gallery.
- In the Favorites tab, you can see which photos the client has favorited from this Gallery.
- In the Downloads tab, you can see which photos the client has downloaded from this Gallery.
When viewing which photos the client has selected as Favorites, you will see the filename, the date it was favorited, and download options; you can choose to Download All photos at once, or you can click on the download icon for an individual photo.
Downloads
In the Downloads area of the Gallery Activity, you will be able to see the most downloaded photos of the Gallery and a list of visitors that have downloaded.
The downloads made available through the Gallery will require the visitor to provide their email address, where the download will be sent to them. This not only allows for a reliable download experience, but it allows you to know exactly who has downloaded and how many photos they've downloaded from the Gallery.
See this guide for more information on enabled the option of downloading in your Gallery.
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Folder Management
Along with Galleries, you can also manage the Folders in your account that are used to create organization among your Galleries and content. Organizing your Galleries within Folders is a great way to keep track of where certain Galleries may be located in the future, instead of trying to find a Gallery in a long list of unorganized Galleries.
In the Galleries section of your account, you should see the My Library panel on the left-hand side, if you do not see this, click on the Galleries icon again. In the My Library panel, if you select All Galleries you'll be able to easily see all the Folders and Galleries in your account, under My Folders.
Here you can use the > caret icon to expand/collapse a Folder.
To the right of the Folder name, you'll see a number indicating how many Folders and Galleries are contained within. If you hover your mouse pointer over this number, and click on the icon, you'll get some quick options for the Folder such as adding a new Folder, adding a new Gallery, Rename, Move, or Delete the Folder.
You can also easily move Galleries and Folders around by using the drag and drop method. All you have to do, under My Folders, is click and drag the Gallery or Folder that you want to move. Drag the item over the new location and drop it there.
Keep in mind that Galleries can only be contained within Folders, it is not possible to store a Gallery inside another Gallery, and it is not possible to store a Folder inside a Gallery.